Charles Schwab Administrative Associate in San Francisco, California


San Francisco - CA, SF211MN, 211 Main St, 94105-1905

Douglas Andrew Vess


We believe that , when done right, investing liberates people to create their own destiny. We are driven by our purpose to champion every client’s goals with passion and integrity. We respect and appreciate the diversity of our employees, our clients, and the communities we serve. We challenge conventions strategically to create value for our clients, our firm and the world. We live and bring to life the concept of ‘own your tomorrow’ every day. We champion our employee strengths, guide their development, and invest in their long-term success. We hire optimistic, results-oriented, curious, innovative, and adaptable people with the desire to help our clients and one another succeed.

As a company, we were established by Chuck at over 40 years ago to champion Main Street over Wall Street, and to help Americans transform themselves from earners to owners. Through advocacy and innovation, we work to make investing more affordable, accessible and understandable for all. As we enter our fifth decade, we are looking for talented, innovative and driven people who believe they can help themselves, and our clients, create a better future.

Our Opportunity:

The Executive Assistant is responsible for accurately providing administrative and clerical support in a timely manner to the SVP in Corporate Risk Management, located in San Francisco.

What you’ll do:

  • Facilitate internal and external communication. Produce or edit PowerPoint presentations for the team and get involved in other aspects of the team’s functions such as collecting and tracking documents or cross-checking data against source documents.

  • Meeting planning/facilitation for local social events, meetings, and trainings.

  • Manage expense reports, travel and procurement of supplies, partner with vendor management for invoice processing and check requests.

  • Calendar management, scheduling meetings/calls for internal and external participants. This includes complex calendar management that involves multiple attendees and locations. Work with Administrative staff to coordinate scheduling for Senior Leaders.

  • Manage new employee onboarding process to include coordinating interview schedules, candidate travel, secure seating, procurement of supplies and technology and ensuring the new hires completion of required training and certifications.

  • Demonstrate Schwab culture as a representative of the team. Develop and maintain strong working relationships with other employees within the organization.

  • Act as a back-up to other administrative assistants and assist with special projects as needed.

What you have:

  • 5+ years of administrative assistant experience in a large corporate environment, preferably in financial services industry.

  • Bachelor’s degree (preferred), or equivalent experience.

  • Strong organizational and administrative skills, as well as a high degree of accuracy and attention to detail.

  • The ability to handle sensitive and confidential information with diplomacy and discretion.

  • The ability to manage multiple and changing priorities, while maintaining a flexible, positive and professional attitude.

  • High level of proficiency in PowerPoint, Word, Excel, Outlook and Visio

  • Demonstrated excellent verbal and written communication.

  • Strong time management, planning and scheduling skills

  • Ability to develop and maintain strong partnerships within and outside the organization

  • Resilience in a client-centered business model, where adaptability and communication skills are key

What you’ll get:

  • Comprehensive Compensation and Benefits package

  • Financial Health: 401k Match, Employee Stock Purchase Plan, Employee Discounts, Personalized advice, Brokerage discounts

  • Work/Life Balance: Sabbatical, Paid Parental Leave, New Mothers returning to work Program, Tuition Reimbursement Programs, Time off to volunteer, Employee Matching Gifts Program

  • Everyday Wellness: Health and Lifestyle Wellness Rewards, Onsite Fitness Classes, Healthy Food Choices, Wellness Champions

  • Inclusion: Employee Resource Groups, Commitment to diversity, Strategic partnerships

  • Not just a job, but a career, with an opportunity to do the best work of your life

Learn more about Life@Schwab at" .

Charles Schwab & Co., Inc. is an equal opportunity and affirmative action employer committed to diversifying its workforce. It is Schwab's policy to provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender identity or expression, national origin, ancestry, age, disability, legally protected medical condition, genetic information, marital status, sexual orientation, protected veteran status, military status, citizenship status or any other status that is protected by law. Schwab also does not discriminate against applicants or employees because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. At Schwab, we believe that every employee, through their diverse abilities and experiences, can contribute to our growth, innovation and client loyalty. We embrace diversity and are committed to providing equal opportunity to all employees and applicants. If you have a disability, and require reasonable accommodations in the application process, call Human Resources at 800-725-3535. We will be happy to assist you. Schwab will only share your accommodation request with those individuals who have a specific need to know. The request for an accommodation will not affect Schwab's hiring decisions. All other submissions should be performed online.

Job Specifications

Relocation Offered?: No

Work Schedule: Days

Languages: English - spoken

Current Licenses / Certifications: None

Relevant Work Experience: Administrative Support-2-5 yrs

Position Located In: AZ - Phoenix, CA - San Francisco

Education: HS/GED

Job Type: Full Time


Activation Date: Friday, October 12, 2018

Expiration Date: Saturday, October 27, 2018

Apply Here