Hired by Matrix, Inc. Project Coordinator in Milwaukie, Oregon
Under general supervision, coordinates all contract scheduling, revenue forecasting, billings, collections, subcontract creation and resource planning with guidance from the Team Leaders.
Partners effectively with the Operations Team Manager(s) to ensure financial commitments are met monthly, quarterly and annually within this leading engineering firm.
Ensures work performed is in compliance with state, local, federal, and legal requirements and operates with the highest of ethics and all work is completed in a reasonable timeframe.
Analyzes and assesses operations agent team performance and makes adjustments as needed to enhance operations performance in a cost effective manner.
Develops relationships with our subcontractors and customers to facilitate payables and receivables effectively.
Answers any customer/subcontractors inquiries and resolves or escalates customer issues, as appropriate.
Upon completion, reconciles all contract close-out activities monthly.
Coordinates contract scheduling to align backlog to plan and forecast. Follows up on activities to ensure completion in an established timeframe (i.e. subcontract invoices, billing, material purchases, etc. to meet monthly financial commitments.
Assists with creation of billing schedules of values.
Develops and maintains viable long-term relationships with customers and subcontractors.
Participates in business review meetings by preparing and discussing critical contract information pertinent to current profitability status (i.e. AR disputes, slippage issues, un-booked change orders, billings). Researches and follows up on questions identified during monthly business review.
Ensures that all customer contact information required to support customer satisfaction activities are entered in appropriate tools.
Facilitates administration of warranty claims.
Facilitates certified payroll reporting, OCIP/CCIP enrollments, and any other contractual requirements related to back office processes.
Ensures that all standard tools, processes and programs are followed to optimize Company profitability (i.e. Diversity spend initiatives, continuous improvement, and LEM)
May guide and prioritize the activities of the Customer Operations Associate I. Periodically performs duties of the Customer Operations Associate I as overflow demands.
Assist Team Leaders by providing weekly utilization reporting and analysis of contra dollars.
Other duties and administrative activities as assigned.
Associates degree preferred, high school diploma or equivalent required, plus a minimum of two to five years of service industry experience managing service operations and / or service scheduling.
Experience and/or basic project accounting or costing principals is desired.
Must demonstrate the ability to perform work independently and demonstrate solid organizational and attention to detail skills.
Must have strong interpersonal skills to effectively communicate with both internal and external clients.
Must have the ability to simultaneously handle a large and diverse number of projects, tasks and issues with tact, cooperation, and persistence.
Able to prioritize work activities based upon financial impact to desired business goals.
Able to influence diverse teams to accomplish tasks/goals.
Must have proficient computer skills within the following applications: Advanced Microsoft Word, Excel, ACCESS, PowerPoint and Internet business application usage
Please submit your resume for consideration. Once submitted, feel free to contact Rahul at 630-580-0309 for additional information.
Approx. Duration: 6 months
About Hired By Matrix
Hired by Matrix, Inc. founded in 1986, is a certified Woman-Owned Business Enterprise (WBE) dedicated to providing the highest quality of job opportunities to our candidates and staffing services to our clients. We are a full service staffing firm with experience recruiting and delivering for IT, Accounting & Finance, Administrative & Clerical, Clinical & Scientific, and Marketing disciplines. Our long history in the staffing industry and dedication to excellence are the key differentiators that have fueled our success for over 30 years.
As the staffing industry evolves, Hired by Matrix continues to develop and grow. By combining our expertise with a keen understanding of each client’s needs we are able to source for the most qualified candidates. Our commitment to servicing our clients corresponds with our commitment to finding the perfect match between our clients and candidates and maintaining our relationships long term.
Hired by Matrix offers our contract professionals competitive salaries, benefits after 60 days and a 401k option after one year.Equal Opportunity EmployerWBENC CertifiedWOSB Certified*CEO Sharon Olzerowicz serves on the WBENC Board and is a long-standing member of the Forum Governing Group.
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